Call for Submissions

Important Dates:

- Submission of talks deadline: September 12, 2014
- The submission server will be open until 23.59 in any time zone
- Submission of posters deadline: October 25, 2014
- Decision on talks and posters submitted before September 12: October 20, 2014
- Decision on posters submitted after September 12: November 15, 2014

Instructions for submissions

- All submissions must be made electronically through the online submission system EasyChair.

- To submit an abstract for talk or poster please login at the webpage
https://www.easychair.org/conferences/?conf=qip2015
(The above EasyChair URL was closed for new submissions as the deadline September 12, 2014 was due.)

- To submit a poster-only abstract please login at the following webpage by October 25, 2014
https://easychair.org/conferences/?conf=qip15postersession
(EasyChair account needed. See here for detailed EasyChair Instructions.)

Special notes from the PC of QIP2015
- From September 13 (after submission deadline for contributed talks) to October 20 (notification of acceptance for contributed talks), the EasyChair server will be closed to submissions. A server will be re-opened to additional poster submissions during the period October 21-25. (Previous submitted abstracts labeled as “talk, if not accepted then poster” or “poster only” do not need to be re-submitted; they will automatically be considered for posters.)

- Extended abstracts of accepted talks and posters will be posted at the QIP2015 website (this is a service to the community but does not count as a publication). Please email the final version of your extended abstract (in pdf) to qip2015-abstract@quantum-lab.org as an attachment. Please use "QIP2015 Final Extended Abstract Submission" as the email subject, and provide in the main text of your email the following required information: 1) submission id in EasyChair; 2) full list of authors; 3) submission title, and 4) type of the abstract (talk or poster). Optional information such as arXiv identifier, URL of the full paper, and URL of authors (or email addresses), are also welcome. The submission deadline for the final version is November 25, 2014.

Abstract submission for contributed talks
Contributed talks at QIP are intended to be representative of outstanding recent research contributions to the theory of quantum information and computation. Submissions to QIP for talks should consist of an extended abstract of at most 3 pages, containing a non-technical, clear, and insightful description of the results and main ideas, their potential impact, and their importance to quantum information and computation. (Extended abstracts should not consist of a compressed version of a full paper, but instead should facilitate an intuitive understanding of the research results they represent and help the program committee in assessing their importance.) Extended abstracts must be submitted in PDF format, and be typeset in single-column form with reasonable margins and font size at least 11 points. The 3 page limit on submissions does not include references. Submissions deviating from these guidelines may be rejected without consideration of their merits. In addition to the extended abstract, each submission is allowed to refer to a technical version of the work, either posted to an online repository, such as arXiv.org, or submitted as an attachment. (Referral to an online repository is strongly preferred.) The program committee will consider technical versions of submissions at its discretion only.

Starting from this QIP, submissions whose main authors are students might be eligible for the QIP Best Student Paper Prize. See here for eligibility criteria for this prize.

Abstract submission for posters
Poster submissions should consist of an extended abstract of at most 3 pages, containing a non-technical, clear, and insightful description of the results and main ideas, their potential impact, and their importance to quantum information and computation. (Extended abstracts should not consist of a compressed version of a full paper, but instead should facilitate an intuitive understanding of the research results they represent and help the program committee in assessing their importance.) Extended abstracts must be submitted in PDF format, and be typeset in single-column form with reasonable margins and font size at least 11 points. The 3 page limit on submissions does not include references. Submissions deviating from these guidelines may be rejected without consideration of their merits.

A submission is eligible for the student prize if and only if the main author(s) is/are a student(s) at the time of the submission and will present the work at QIP, and further a significant portion of the work (at least 60%) must have been done by said student(s), including the majority of the key ideas. Eligibility can only be indicated at the time of submission. All authors are notified if their paper has been labelled as eligible for the student prize, and have 14 days following submission to voice any disagreements about the paper's nomination to the PC chair. The PC chair is free to ask for any clarifications regarding the students' contributions at any time.

1. If you already have an EasyChair account from another conference, you can use that account to submit a paper to QIP 2015.

2. If you have not used EasyChair Conference System before, click 'sign up for an account' for instructions on how to setup an EasyChair account.

3. You will have to indicate your name, give a password and a valid e-mail address.

4. You will then receive a confirmation e-mail. To continue, click the embedded link.

5. Complete the sign-up process by filling out your account information and clicking 'create my account'.

6. You will then be shown a confirmation.

7. Sign in with the user name and password you provided in step 3.

8. Click 'New Submission' from the menu to upload your submission.

9. Fill in your 'address for Correspondence'. Make sure your correspondence information is correct.

10. Next, you can add authors to your submission manually. To add co-authors with whom you have already submitted a paper via EasyChair press 'click here to add an associate' and select them from the list. By default three author forms are shown, additional forms can be added by clicking the link 'add more authors' at the bottom of third author form.

11. Fill in the paper 'Title'

12. Fill in the 'Abstract' field with the abstract of typically 100-150 words.

13. Select the relevant category for submission by clicking on the radio button. Please check the group box for Best Student Paper Prize only if all co-authors of this submission are aware of the eligibility criteria of the prize and actually support the choice.

14. Provide a list of keywords.

15. Upload the PDF file of the extended abstract by clicking on the 'choose file' button in 'Upload Paper' section. Do not click on 'Abstract only'. Complete the process by clicking 'Browse' and finding the corresponding file (in pdf). If you want to upload also a longer technical version as an attachment, you can do that here to. Click 'Submit Paper' to finish.

16. You will then be taken to your paper's main page which will have several links in the top right hand corner. Here, you have the options to update or withdraw your submission until the submission deadline.

17. To submit an updated version of your paper, click 'Submit a New Version' and attach your updated paper (in pdf). The version that will be considered for reviewing will be the one deposited here at the time of the submission deadline.