Registration

Link to register:

Online registration is now closed. Registration at the door will be possible with credit card or cash.

Registration fee:

The full registration fee for the registered delegate includes:

1. Conference (12-16 Dec.) with a.m. and p.m. coffee-breaks;
2. Poster Sessions (12-13 Dec.) with welcoming cocktail (12 Dec.) and refreshments (13 Dec.);
3. Banquet Nouvelle-France (14 Dec.);
4. Rump Session (15 Dec.) with buffet.

A / Travel and Registration Support Information for students studying in the US only:

NSF TRAVEL STUDENT AWARDS FOR QIP2012

The National Science Foundation, which sponsors QIP2012, will have a total of $10,000 available to support travel for QIP2012.

The NSF travel awards are available to students and certain postdoctoral fellows studying in the US. There will be up to $10,000 available in travel support (airfare and shared hotel accommodation) to fund at least 15 attendees with up to $675 each. These awards are only available to those at US institutions. Receipts will be required and reimbursement will be made after the conference.

Preference will be given to students who are QIP2012 authors. To apply, email the information listed below to qip-travel at cs dot washington dot edu, by November 1, 2011. Please use the following subject line: "QIP2012 travel application".

The awards will be announced by November 8, 2011. Late applications will not be accepted. You should receive an email acknowledging your application within three weekdays. If not, please resubmit or contact the conference organizers by some other means. For the application, please list the following:

1. Title of paper or poster (if you are an author) and whether you will be presenting the paper or poster.
2. Whether you are a student or a postdoctoral fellow.
3. University name.
4. Amount of other travel funds that are available to you.
5. (For non-authors) A short statement describing your academic standing and interests, your expected graduation date and degree, advisor's name and, if available, a URL for a working webpage. Also indicate whether and when you have attended previous major similar conferences and whether or not you have received other travel awards to do so.
6. (For students) A supporting statement from your advisor confirming your status, recommending your attendance, and describing the availability of travel funds. This should be included in message with your name in the subject line which should be e-mailed to the qip-travel address above. (Note: vague statements such as "funds are tight" are not informative.)
7. NSF encourages applications from members of under-represented groups for these awards. (Optional: please indicate if you are part of such a group or at an institution that is not typically represented at QIP.)
8. Submit a US dollar estimate of the airfare/transportation cost to the conference and the number of nights you will be staying. NSF requirements for travel grants stipulate that flights *must* be on U.S.-based airlines (i.e., you cannot be reimbursed for flights on Air Canada, KLM, British Airways, etc.).

Priority for Travel Awards will be based on the following:

• Student authors and co-authors of accepted papers who do not have other support.
• Members of under-represented groups or from institutions not traditionally represented at the conference with research interests in areas covered by QIP and whose attendance would broaden participation at the conference.
• Student applicants whose statements and supporting information make particularly cogent justification for the benefit they will receive from attending the conference.
• Postdoctoral authors of accepted papers who do not have other travel support.
• First-time applicants and students who have not received travel stipends to QIP in the recent past.

Student and postdoctoral fellow travel to QIP2012 is supported by the National Science Foundation, Grant No. CCF-1144366.

B/ Travel and Registration Support Information for Canadian students (and others):

Other funds will be available to support students studying at a Canadian Institution. The process is quite the same as in A/.

QIP2012 will have between $5,000 and $10,000 available to support travel for QIP2012.

Receipts will be required and reimbursement will be made after the conference. (See this link)

Preference will be given to students who are QIP2012 authors. To apply, email the information listed below to qip2012@iro.umontreal.ca, by November 1st, 2011. Please use the following subject line: "QIP2012 travel application".

The awards will be announced by November 8, 2011. Late applications will not be accepted. You should receive an email acknowledging your application within three weekdays. If not, please resubmit or contact the conference organizers by some other means. For the application, please list the following:

1. Title of paper or poster (if you are an author) and whether you will be presenting the paper or poster.
2. Whether you are a student or a postdoctoral fellow.
3. University name.
4. Amount of other travel funds that are available to you.
5. (For non-authors) A short statement describing your academic standing and interests, your expected graduation date and degree, advisor's name and, if available, a URL for a working webpage. Also indicate whether and when you have attended previous major similar conferences and whether or not you have received other travel awards to do so.
6. (For students) A supporting statement from your advisor confirming your status, recommending your attendance, and describing the availability of travel funds. This should be included in message with your name in the subject line which should be e-mailed to the qip2012@iro.umontreal.ca. (Note: vague statements such as "funds are tight" are not informative.)
7. Submit a CAD dollar estimate of the airfare/transportation cost to the conference and the number of nights you will be staying.

Priority for Travel Awards will be based on the following:

• Canadian students.
• Student authors and co-authors of accepted papers who do not have other support.
• Student applicants whose statements and supporting information make particularly cogent justification for the benefit they will receive from attending the conference.
• Postdoctoral authors of accepted papers who do not have other travel support.
• First-time applicants and students who have not received travel stipends to QIP in the recent past.

C/ Travel and Registration Support Information for other students:

Apply through B/.

Substitution/Cancellation Policy

In case a registered participant is unable to attend the conference, s/he may send a substitute to attend the conference. S/he must inform the conference secretariat before 1st December 2011.

Cancellation must be made to the conference secretariat in writing either by letter, fax or email.

Before November 18th, 2011 - Full refund of the registration fee
Between November 18th and November 25th, 2011 - 50% refund of the registration fee
No refund will be made for cancellation after November 25th, 2010.

Please note that all refunds will be made after the conference. Bank charges for cancellation refunds will be borne by participants.

Force Majeure Condition

In case of any unforeseen or unprecedented occurrence beyond the hold of the conference secretariat, where the conference is called off, due to natural disasters, epidemics, man-made civil disturbances or other mishaps of large scale, there shall be no refund or reimbursement of any fees or commitments.

Visa

Individuals requiring letters of invitation to obtain travel visas may contact the conference secretariat qip2012@iro.umontreal.ca with a scanned copy of your passport details page. As a rule, we will assist you to get a visa after you complete the registration with payment made.

Visa Information

http://www.cic.gc.ca/english/index.asp

QIP 2012 Secretariat
Magalie Lascar - DIRO
CP6128, Succursale Centre-Ville
Montreal, Quebec, Canada, H3C 3J7
Tel: +1 514-343-6111 #47612 | Fax: +1 514-343-5834
Email: qip2012@iro.umontreal.ca